Information for Presenters

Instructions for Oral Presenters


There will be several parallel technical sessions during the GA2018.

Session of Plenary lecture is 40 minutes for 1 plenary speaker.

Session of short lecture will typically consist of 5 or 6 Oral Presentations (15 minutes for each). The Session chair and co-chair are responsible to strictly keep the overall delay of a session below 5 minutes!

A common discussion may take place after all papers that are scheduled for the session have been presented. Therefore all speakers are requested to stay throughout the entire session.



The official language is English. No translation will be provided during sessions.



Oral presentations should only be presented via PC (PowerPoint or PDF). All speakers are responsible to provide a USB drive of their presentation which is to be handed over to the Secretary PC of the Speakers’ Room. The data will then be uploaded to PCs in each session room. We recommend that you contact SC member in advance and send him/her your presentation prior to the conference. Each session chair has to arrive at the conference room at least 15 minutes before the official start of the session.


PowerPoint slide preparation

In order to avoid compatibility problems and to ensure that the audience can read the slides without any restrictions, SC of GA2018 strongly recommends the use of Arial and Symbol as standard fonts for all slides. It is recommended to set the font size at 18pt or larger. This applies to both the text segment of the slides as well as the description of illustrations. Please make sure that these illustrations are large enough and legible.


Speakers’ check-in

All speakers are requested to check in early in order to receive their badges and other essential conference material at the Registration Desk. The badge is required for all GA2018 activities.


Speakers’ Room (room for testing your presentation)

All speakers are requested to arrive at the Speakers’ Room 15 minutes prior to the beginning of their session. The presentation data is to be handed over to the Secretary PC in order for it to be uploaded to the PCs in each session room.

If you are unable to arrive on time, please directly go to the session room and upload the data to a PC in the room.


All speakers MUST arrive at the room at least 15 minutes prior to the beginning of the session.

All speakers are encouraged to check their data with the equipment on the podium before the session starts.


Each session co-chair has to keep an eye on the allotted time frame for the speakers and alert them when their time slot is approaching its end. During the presentation the co-chair will inform the speakers accordingly when there are only 3 more minutes remaining. After 15 minutes the chair will interrupt and end the presentation.


Please be seated before and after your presentation. When it is time for your presentation, please proceed to the podium immediately after the previous speaker has finished his/her presentation and answered all questions.


The session chair will introduce your presentation and ask you to start. Please begin your presentation considering the following:


Start immediately on the topic and avoid another introduction of yourself.

Pace your talk to end at the scheduled time.

Follow your chairperson’s instructions.

If your co-chair advises you that there are only 3 more minutes left, start concluding your presentation. During Q&A session listen carefully to the questions from the audience and answer them briefly. If it is impossible to answer the questions briefly, offer a private discussion after the session.


Poster Session

Poster format

The poster stands are portrait format (not landscape) and the poster stand size is about 2.3 m (height) x 1 m (width). The recommendation to prepare posters is to use posters in ISO A0 size: 119 cm (height) x 84.1 cm (width) [portrait format].

Please assure that your poster can be read from a distance, there are no templates available.

Please print your poster in advance and bring it to the venue, no printing service will be provided on-site.

Please use drawing pin to pin the posters at the boards. We will provide drawing pin if you forget to bring it.

Posters have to be mounted on the day of presentation until 1 pm (13:00). 

Posters have to be removed immediately at the end of the session.


A total of 1 page in length including references.

Poster submissions must follow the same structure as regular papers and should contain an Abstract (50-75 words), Keywords, Introduction, Methods, Results, Conclusions, Acknowledgements, References and Address for correspondence; the discussion section may be omitted.


At least one author has to be at his poster due to the whole poster session. Poster walls are available. The poster must be ready before the session starts.